Back Office Automation
Back Office Automation for Trades Businesses
Craftsmen spend 20-30% of their time on paperwork instead of on the construction site. Writing offers, creating invoices, ordering materials - all manually, in the evening after work. AI automation takes over the office so tradesmen can craft.
The problem: typical back office bottlenecks
- Writing offers takes hours - often in the evening after the construction site
- Invoicing weeks after order completion due to missing documentation
- Material orders by telephone and paperwork
- Scheduling appointments via wall calendars or WhatsApp groups
- Documentation for measurements and acceptance on paper
What we automate
Quotation creation
AI creates offers from measurement data, photos and short descriptions. Positions, quantities and prices are automatically calculated. Instead of 2 hours: 15 minutes.
Order planning
Automatic scheduling and resource planning across all construction sites. Material, personnel and subcontractors at a glance.
Invoicing
Invoices are generated from order confirmations and acceptance protocols. No adding, no forgotten positions.
documentation
Digitally capture construction site photos, measurements and acceptances and automatically assign them to the order. Complete documentation without additional effort.
Results that matter
8 hours
Time savings in office work/week
significantly faster
Faster invoicing
90%
Fewer forgotten positions
Frequently asked questions
Do I need IT knowledge for this?
No. The system runs on a tablet or smartphone. Input via voice, photo or short text. No complicated forms.
Does this also work for small businesses?
Especially for small businesses. Where there are no office staff, automation saves the most. Makes sense for a one-man operation.
What does this cost?
Between 2,900 and 9,900 euros initial setup depending on the size of the company. ROI typically within 2-3 months due to faster invoicing and fewer lost positions.
Start back office automation
Free first assessment of your back-office workflows. We show where AI can create immediate operational impact.
Request a free assessment