Back Office Automation
Back Office Automation for Agencies
Agencies sell creative work, but 30% of the team's time is spent on administration. Time recording, offers, reports, invoices - the back office eats up the margin. AI automation gives the team the time back that customers pay for.
The problem: typical back office bottlenecks
- Time recording is added or forgotten - hours are lost
- Write offers: every time from the beginning, despite similar projects
- Compile customer reports manually from various tools
- Invoicing is delayed because expense data is missing
- Project controlling: Budget overdrafts are recognized too late
What we automate
Time recording and project controlling
Automatic time recording from calendar, tools and communication. Real-time budget overview per project. Overdraft warning before it's too late.
Quotation creation
AI creates offers from briefings and historical projects. Scope, effort estimation and pricing consistently and quickly.
Customer reporting
Automatic reporting from project management, analytics and social media tools. Formatted according to brand, shipped on time.
Invoicing
From approved time to draft invoice in minutes. Expense items, external costs and discounts are automatically taken into account.
Results that matter
15-20%
Recovered lost hours
3x
Quotation creation faster
up to 80%
Budget overruns detected earlier
Frequently asked questions
Does this work with our existing tools?
Automation integrates with popular agency tools: Asana, Monday, Harvest, Toggl, Google Analytics, Meta Business Suite and more.
How accurate is automatic time tracking?
The AI tracks calendar entries, tool activities and communication. Confirm and correct employees - instead of starting from scratch. Typically 90%+ accuracy.
Can reports be adapted to our corporate design?
Yes. Reports are formatted according to your templates and brand guidelines. Set it up once, then automatically for all customers.
Start back office automation
Free first assessment of your back-office workflows. We show where AI can create immediate operational impact.
Request a free assessment