Back Office Automation
Back Office Automation for Notaries
Notaries are document factories. Draft documents, land register applications, commercial register registrations - every document follows patterns, but each requires individual adaptation. AI automates the pattern, the notary focuses on the individual.
The problem: typical back office bottlenecks
- Draft certificates: same structure, but adjusted manually each time
- Land register applications with recurring formal errors due to copy-paste
- Prepare for notarization appointments: Gather documents from 5+ sources
- Cost calculation according to GNotKG is manual and error-prone
- Archiving and retrieval of historical documents
What we automate
Document preparation
AI creates draft certificates from structured input data. Purchase contracts, partnership agreements, powers of attorney - correctly formatted, with all mandatory information.
Land registry workflows
Automatic creation of land register applications, deletion permits and declarations of conveyance. Formal error rate close to zero.
Cost calculation
GNotKG-compliant cost calculation automatically from document data. No more manually looking up fee tables.
Document archive
Intelligent search across all historical documents. Find the 2019 conveyance notice in seconds instead of hours.
Results that matter
4x
Document preparation faster
-90%
Formal errors in applications
100%
Automated cost calculation
Frequently asked questions
Can AI create legally secure documents?
The AI creates designs based on proven templates and individual data. The notary checks, completes and takes responsibility. AI accelerates - it does not replace the notarial examination.
How is confidentiality guaranteed?
Local AI on your own infrastructure. Document data never leaves the notary’s office. No cloud, no external servers.
Does this work with XNP/SolumSTAR?
The automation works as an upstream process and exports to compatible formats. Existing notary software remains unchanged.
Start back office automation
Free first assessment of your back-office workflows. We show where AI can create immediate operational impact.
Request a free assessment